Structured onboarding checklists
Role-specific checklists with owners, due dates, and dependencies. HR tasks, IT tasks, manager tasks, and new hire tasks tracked in one system — not separate spreadsheets.
Employee Onboarding Software
Employee onboarding software that turns a checklist into a governed workflow.
The short answer: Kintable generates employee onboarding workflows from a plain-English description — from offer acceptance through the 30/60/90-day milestones — including structured task checklists, IT provisioning requests, document collection forms, manager approval steps, and real-time progress dashboards for HR.
Most employee onboarding lives in spreadsheet checklists, email chains, and tribal knowledge. When something falls through the cracks — a laptop not ordered, an account not provisioned, a form not signed — HR and IT find out weeks later. Kintable generates the governed onboarding workflow that closes those gaps automatically.
Free to start · No credit card · From offer acceptance to Day 90 — one governed workflow
1 prompt
Generates the full onboarding workflow
Day 1
All provisioning and docs completed on time
0
Things that fall through the cracks
30/60/90
Milestone tracking built in
What Kintable Generates
Everything that needs to happen before a new hire's first day — and after.
Structured task routing, IT provisioning, document collection, manager check-ins, and progress visibility — generated as one connected onboarding system.
IT provisioning request routing
When a new hire record is created, Kintable automatically routes IT provisioning requests — laptop, accounts, software licenses, badge access — to the IT team with the required specifications.
Document collection and e-signature
Collect offer letters, NDAs, I-9, direct deposit forms, and policy acknowledgements in the onboarding portal. Track what is signed, what is pending, and send reminders automatically.
Manager check-in routing
Route 30/60/90-day check-in tasks to the hiring manager with structured forms — performance observations, ramp progress, and concerns — logged on the new hire's record.
HR progress dashboard
Real-time view of every active onboarding — tasks completed, overdue items, outstanding documents, and days until start date — across all new hires at once.
Automated reminders
Reminder emails and Slack alerts sent to task owners when deadlines approach or items become overdue. Escalate to the department head if critical tasks remain incomplete 48 hours before the start date.
Example Prompt
Describe your onboarding process from offer to Day 90.
Include who owns what, what happens in IT, what documents are required, and what the 30/60/90-day milestones look like.
"Create an employee onboarding workflow. When an offer is accepted, HR creates a new hire record with start date, role, department, and manager. Automatically generate an IT provisioning checklist for the IT team with laptop spec, software licenses, and access permissions. Send the new hire a document portal to complete their I-9, direct deposit form, and benefits enrollment. Assign the hiring manager 30/60/90-day check-in tasks. Give HR a dashboard showing task completion status for every active onboarding. Alert HR if any item is overdue 3 days before the start date."
Use Cases by Team
Onboarding workflows built for every hiring team.
Engineering onboarding, sales ramp, customer success onboarding, and executive orientation all have different requirements. Kintable generates each as a distinct workflow within one system.
Engineering & Product
Dev environment setup, repo access, architecture walkthroughs, code review onboarding, and sprint ramp milestones — with IT provisioning integrated.
Sales
CRM access, territory assignment, product training completion tracking, sales methodology certification, and 30/60/90-day quota ramp milestones.
Customer Success
Account assignment, playbook training, tool access, shadow call scheduling, and 30-day solo customer handoff readiness review.
HR & Compliance
Policy acknowledgement tracking, benefits enrollment deadlines, background check status, I-9 verification, and compliance document collection across all new hires.
Enterprise Ready
Meets IT security requirements for HR system deployment.
Employee onboarding involves sensitive personal data. Kintable includes the security controls IT requires before approving deployment.
SAML 2.0 SSO — single sign-on for HR, managers, and IT teams
SCIM provisioning — access automatically deprovisioned when offboarding
Record-level permissions — HR sees all; managers see their direct reports only
Document storage with AES-256 encryption at rest
Full audit trail — every task completion and document signature logged
Related Pages
Explore the surrounding categories.
Teams building employee onboarding systems are also exploring HR workflow automation, offboarding workflows, and internal tool builders for HR teams.
HR workflow automation
The full HR workflow hub — headcount approvals, onboarding, offboarding, performance reviews, and leave management.
Approval workflow software
For the approval layers within onboarding — headcount sign-off, IT provisioning approval, and manager check-in routing.
No-code internal tool builder
Build the full HR operations stack — onboarding, offboarding, performance, and benefits — as governed internal tools without engineering.
FAQ
Common questions about Employee Onboarding Software.
Short answers for teams evaluating employee onboarding software options.
What is employee onboarding software?
Employee onboarding software automates the tasks, approvals, document collection, and communication that occur between a new hire accepting an offer and completing their ramp period. A good onboarding system includes role-specific task checklists with owners, IT provisioning requests, document collection and e-signature, manager check-in workflows, and a progress dashboard for HR. Kintable generates this as a single governed workflow from a plain-English description of the onboarding process.
How do you automate employee onboarding?
To automate employee onboarding: define the task list and ownership for each role — HR tasks, IT tasks, manager tasks, and new hire tasks; set up document collection with automated reminders; route IT provisioning requests automatically when a new hire record is created; schedule 30/60/90-day manager check-in tasks; build a dashboard showing task completion across all active onboardings. In Kintable, all of this is generated from one plain-English prompt describing the onboarding process.
What should employee onboarding software include?
A complete employee onboarding system includes: structured task checklists by role and department, IT provisioning request routing, document collection with e-signature and deadline tracking, automated reminders for overdue items, manager check-in milestone tasks at 30/60/90 days, and an HR dashboard showing completion status across all active onboardings. Kintable generates all of these as a unified workflow with audit trail and SSO included.
How is Kintable different from HRIS onboarding modules?
HRIS platforms like Workday, BambooHR, or Rippling include onboarding modules as part of a broader HR system. Kintable is not an HRIS — it does not manage payroll, benefits administration, or compliance filings. Kintable generates the workflow layer of onboarding: the task routing, IT provisioning requests, document collection, manager check-ins, and progress visibility. Many teams use Kintable alongside an HRIS — the HRIS holds the employee record, Kintable governs the onboarding task workflow.
Can Kintable integrate with Slack and email for onboarding notifications?
Yes. Kintable sends automated onboarding notifications via email and Slack — task assignments, deadline reminders, overdue alerts, and escalations. Notifications are triggered by workflow events: a new hire record created, a task marked complete, a deadline missed, or a document signed. Notification recipients, message content, and escalation paths are all configured as part of the workflow generation.
Describe your onboarding process — from offer accepted to Day 90.
Kintable generates the task checklists, IT provisioning routing, document collection, manager check-ins, and HR dashboard — ready in under an hour.
Build your onboarding workflow
Free to start
No credit card
Draft in minutes